Bills and purchases
Everything you buy, under control
Bills, supplier payments, purchase orders and expense claims in one place, each posted to the right account with its VAT. You always know what you owe and to whom.
Free to start. No credit card needed.
Every bill, on time
Enter a supplier's bill with its lines and VAT, attach the PDF or a photo, and see what's due this week. Pay several bills in one payment and keep supplier credit for the next one.
- Debit notes for returns and corrections
- Recurring bills for rent and subscriptions
- Supplier prepayments, taken off the final bill
Purchase orders and receiving
Send a purchase order, record what arrived on a goods received note, and bill exactly what was received. CoreBooks shows what's still on order for every line.
Approvals for larger purchases
Set an amount above which bills and purchase orders need approval, and who approves them. Approvers get an email, and nothing is posted until it's approved.
Expense claims from your team
Anyone in the business, even with read-only access, can claim what they paid with a photo of the receipt. Once approved, the claim becomes a bill payable to the employee, and paying it back is one payment.
Available on
Bills and supplier payments on every plan. Purchase orders, goods received notes, recurring bills and prepayments on Pro and Business. Approvals and expense claims on Business.
Questions and answers
Can I attach the supplier's invoice?
Yes. Attach PDFs and photos to any bill, payment or claim. They're stored privately with your business.
How do approvals work?
You set a minimum amount and the approvers. A bill or purchase order above it is sent for approval instead of being posted, the approver approves or rejects it with a comment, and the requester is told by email.
Can VAT on a purchase be left out of what I reclaim?
Yes. Tax codes can be marked as not reclaimable, for example for entertainment or passenger cars, so that VAT counts as cost and stays off your return.
Related features
Keep your books properly, from today
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